Your people data, handled with care
Role-based access, approval trails and locked payslips keep sensitive employee information in the right hands.
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Access by role
People see what their job needs, and nothing more.
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A record of every decision
Who approved it, and when, is always stored.
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Locked payslips
Pay cannot change quietly. Re-opening needs a logged reason.
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Location only at check-in
No tracking in the background, ever.
Who can see what
Access follows role, so people see what their job needs and nothing more.
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Roles and permissions
Create roles for HR, finance, managers and staff, and choose what each role can view and do.
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Approvals stay in scope
Supervisors act on their own team’s leave, claims and activity, and nobody else’s.
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Individual accounts
Every employee signs in with their own account and can change or reset their own password.
A record of every decision
When something is approved, rejected or changed, the system remembers who did it and when.
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Decisions with a name and a time
Leave and claim decisions are stored with who made them and when.
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Records the company can rely on
Attendance, leave, claims and payroll kept in the service are the company’s official employment records.
Payroll that cannot change quietly
Pay is the most sensitive data in HR, so it has the strictest controls.
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Locked payslips
A locked payslip cannot change. Re-opening one needs a reason, and the reason is logged.
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Payslips as snapshots
A payslip keeps the figures it was calculated with, so later changes to settings do not rewrite history.
Privacy of employees
Personal data is handled in line with Malaysia’s Personal Data Protection Act 2010 (PDPA).
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Location only at check-in
The app reads location only when staff check in or out, and only if the company has switched it on. It does not track anyone in the background.
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Encrypted connections
Data is sent over encrypted connections, and every request needs a login.
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Never sold
Personal data is not sold. It is shared only where required to run payroll and meet the law, such as with EPF, SOCSO, LHDN and the company’s bank.
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Your rights
Employees can ask to see and correct the personal data held about them, and many details can be updated in the app under Profile.
Questions people ask
Straight answers about how it works. For anything else, talk to us.
Does the app track employee location all day?
No. Location is only read when someone checks in or out, and only if the company has switched location on for that account. The app does not track anyone in the background.
Who can see payroll information?
Only the roles you allow. Employees see their own payslips, supervisors act on their own team’s requests, and what HR and finance can view is set by their roles.
Can an approved payslip be changed without anyone knowing?
No. A locked payslip cannot change. Re-opening one needs a reason, and the reason is logged with who did it and when.
Do you sell personal data?
No. The Privacy Policy states that personal data is not sold, and that it is shared outside the company only where required to run payroll and meet the law.
What happens to employee data when someone leaves?
Employee records are kept for as long as the person works with the company and afterwards for the period required by employment, tax and statutory rules, then deleted or anonymised.
What should our company do to stay secure?
Keep passwords private, log out on shared devices, review roles when people change jobs, and tell HR at once if an account may have been used by someone else.
See ALAiN HR with your own team in mind
Tell us how many people you manage and how they check in. We’ll show you what fits.